IDA Programs and Forms
Below are descriptions of, and links to, the PDF forms available from the Rotterdam IDA. Click the form name to open it in a new window so it may be printed. Contact the Rotterdam IDA with questions and additional information on filling out these forms. They are in Adobe© Acrobat PDF® format, you need Acrobat Reader® (free if you do not have it) which may be downloaded here.
Commercial Exterior Improvement Program Grant Application Form
The Town of Rotterdam Industrial Development Agency gives public notice
that it is requesting proposals from interested commercial business
owners in the Town of Rotterdam for its Exterior Improvement Matching
Grant Program. The Agency will be awarding up to ten (10) grants in an
amount not to exceed $5,000 per grant to provide matching funds to
commercial business in the Town of Rotterdam for exterior (e.g. façade
work, access improvements for compliance with the Americans with
Disabilities Act, signage, spot lighting, side walks and similar
exterior improvements). Recipients of grants will be required to spend
their own funds on the project in an amount twice as much as the grant
received. In other words, the recipient will be required to spend
$10,000 of their own funds in order to receive a grant of $5,000. Also,
businesses that have already been awarded a grant from the Town of
Rotterdam IDA within the last two (2) years are not eligible for this
program. Copies of the request for proposal (RFP) and the application
can be downloaded from this site and are also available at the Office of
the Supervisor, Town of Rotterdam, Town Hall, John F. Kirvin Government
Center, 1100 Sunrise Boulevard, Rotterdam, New York, 12306. Proposals
must be received by no later than 4:00 p.m. on Wednesday, October 1,
2008, after which time and date they will no longer be accepted.
Notice To Applicants Form
Please be advised that the Rotterdam Industrial Development Agency (the
"Agency") requires the payment of an administrative fee of all
applicants who are approved by the Agency for financial assistance. The
successful applicant shall be responsible for payment of an
administrative fee. Fees range from one-half of one percent (1/2%) to
1.5%. This form is the agreement
of this fee.
Environmental Assessment Form
This environmental assessment form is designed to assist in determining
whether the proposed Action may have a significant effect on the
environment. Please complete the entire environmental assessment form.
Answers to these questions will be considered as part of the application
for approval and may be subject to further verification and public
review.
The general policy of the Agency is to grant tax exemption as hereinafter set forth to any project which has been or will be financed by the issuance by the Agency of bonds, notes or other evidence of indebtedness with respect thereto.
Sales and Use Tax Exemption
State law provides that purchases of tangible personal property by the
Agency or by an agent of the Agency, and purchase of tangible personal
property by a contractor for incorporation into or improving,
maintaining, servicing or repairing real property of the Agency, are
exempt from sales and use taxes imposed pursuant to Article 28 of the
Tax Law. The Agency has a general policy of abating sales taxes
applicable only to the initial acquisition, construction, reconstruction
and/or equipping of each project with respect to which the Agency grants
financial assistance.
Mortgage Recording Tax Exemption
State law provides that mortgages recorded by the Agency are exempt from
mortgage recording taxes imposed pursuant to Article II of the Tax Law.
The Agency has a general policy of abating mortgage recording taxes for
the initial financing obtained from the Agency with respect to each
project with respect to which the Agency issues debt or is otherwise
involved with the applicant's issuance of debt which will be secured by
a mortgage upon real property. In instances where the initial financing
commitment provides for a construction financing of the Agency to be
replaced by a permanent financing of the Agency immediately upon the
completion of the project, the Agency's general policy is to abate the
mortgage recording tax on both the construction financing and the
permanent financing.
Real Estate Transfer Taxes
Article 31 of the Tax Law provided for the imposition of a tax upon
certain real estate transfers. Section 1405(b)(2) of the Tax Law
provided that transfers into the Agency are exempt from such tax, and
the New York State Department of Taxation and Finance has ruled that
transfers of property by the Agency back to the same entity which
transferred such property to the Agency are exempt from such tax. The
general policy of the Agency is to impose no payment in lieu of tax upon
any real estate transfers to or from the Agency.
Real Estate Tax Exemption (a "PILOT Agreement")
Pursuant to Section 874 of the Act and Section 412-a of the Real
Property Tax Law, property owned by or under the jurisdiction or
supervision or control of the Agency is exempt from general real estate
taxes (but not exempt from special assessments are special ad valorem
levies). However, it is the general policy of the Agency that,
notwithstanding the foregoing, every non-governmental project will be
required to enter into a payment in lieu of tax agreement (a "PILOT
Agreement"), either separately or as part of the project documents. Such
PILOT Agreement shall require payment of PILOT payments in accordance
with the provisions set forth below.
Upon completion of the project, the PILOT shall be computed by annually taking the mill levy rate for each jurisdiction (County, Town and School District ) and multiplying it against a percentage of the assessed valuation as follows:
| Manufacturing and Office Building Projects: | Warehousing/Distribution Projects: |
| Year 1 20% Year 2 25% Year 3 30% Year 4 35% Year 5 40% Year 6 50% Year 7 55% Year 8 60% Year 9 65% Year 10 70% Year 11 75% Year 12 80% Year 13 85% Year 14 90% Year 15 95% Year 16 100% |
Year 1 40% |
| Retail Projects *: | |
Year 1 50% |
* To the extent permissible under the General Municipal Law.